THANKS FOR SUBMITTING!

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We  have sent you an important email - which will come to you via Submittable - with information about next steps, OR you can read on for these very important  instructions about how to send in your sample. 

DEADLINE FOR RECEIPT OF SAMPLES: 

We need to receive your samples no later than December 20, 2024. 

If  we do not receive your sample by that date, it will delay our very time-sensitive judging process, and puts the entire mechanism at risk. As such, your submission will unfortunately have to be  disqualified. 

As we will already have done a lot of administration by then,  we will not be able to reimburse your submission fee. Please do not delay sending your sample(s). 

If you anticipate any issues, email us at hello@artandolfaction.com immediately so we can do our best to accommodate you.

Read on for instructions!

Now that your have submitted, please prepare a package that includes the following items for each scent submitted:

1. A brief document stating:
+ Your name
+ The name of the perfume submitted
+ The category you are submitting in

2. A sample of the submitted perfume:
+ Please submit in a generic unbranded bottle.
+ Please do not send us spray bottles (unless the spray cap can be unscrewed).
+ Please make sure that your bottle is well-sealed.
+  Label your bottle with the perfume name, company name, and submission  category. This is particularly important if you are sending more than  one bottle in the package. 

We highly recommend using pencil to label your samples. If there is a leak, the ink from a pen will run.

Artisan, Independent Categories: We require a minimum of 25ml of each perfume. This amount ensures that we will have sufficient quantity to decant and send to the judges, who are located around the world.

Newcomer Award: If you are submitting to the Newcomers Award, we require an additional 10ml of the submitted perfume, above and beyond the 25ml required for artisan and independent. The total amount we need, then, is 35ml. This can be sent in the same bottle. 

Experimental Award: We require a minimum of 25ml per scent submitted. However, we can make special dispensations when the scent component is not in perfume form, or where there was too small a quantity made. Email us (hello@artandolfaction.com) if this is the case, and we’ll find the right solution.   Please note also that if the project contains multiple perfume components, we can only accept up to 4 samples, per project submitted.

All submissions should be sent to:

The Art and Olfaction Awards 

Attn: Institute for Art and Olfaction

3154 Glendale Blvd. Box 112

Los Angeles, CA. 90039

United States

Phone number (for your shipping forms): 323-661-1968

Email (for your shipping forms): hello@artandolfaction.com

Please mark the shipment as 'cosmetics samples: no commercial value'.  

Please do not send your package with "Signature Required". It is not necessary.

Once  your bottle is received and logged, we will send you a note that it has arrived, and then decant the sample into  generic vials, labeled only with a tracking number. Once that's done, we send them  through to judging.

Your submission is not complete until  we receive your bottle of perfume. We will send you an email confirmation within 24 hours of receiving it. 

In the meantime, if you have any questions, feel free  to email us at hello@artandolfaction.com.

On behalf of our judges and the awards production team, thank you for submitting.  We  are so thrilled that you chose to participate in this international  celebration of excellence in independent and artisan perfumery, and in  experimental work with scent.

Although the competition is hard, you are  part of a global movement that is impacting creative access to the big  beautiful field of perfumery and olfactory art.

For that, we salute you!